Human Resources Manual (Download entire manual)
How to Fill Vacant and New Positions
Institutional Benefits
Recruitment Benefits
Employee Recognition
Leave Benefits
Performance Evaluations Forms
Timelines
Chapter 12: Outside Employment
Contents
Overview
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- How to Create a New Position
- Step 1. Establish the Position in the Personnel Classification System
- Complete a Request for Establishment of New Position Form
- Step 2. Obtain Review and Recommendation from Human Resources Office
- Step 3. Gain Approval from President
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- Step 1. Complete a Personnel Position Requisition Form (PPR)
- Step 2. Obtain Review and Placement by HRO
- Step 3. Obtain Funding Certification by Business Office
- Step 4. Gain Approval from Cabinet
- How to Communicate Cabinet’s Decision
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- Step 1. Complete a Request for Personal Services Contract Form
- Step 2. Gain Approval from Vice President
- Step 3. Recruitment and Selection
- Step 4. Submit Personal Services Contract to Vice President
- Step 5. Submit Personal Services Contract to Business Office
- Step 6. Submit Personal Services Contract to President
- Step 7. Issuing Contract to New Employee
How to Fill Vacant and New Positions
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- Step 1. Return Certified PPR Form to Human Resources Office
- Step 2. HRO Types and Formats Vacancy Announcement
- Step 3. HRO Sends Vacancy Announcement to Office Head for Review
- Step 4. Office Head Returns Vacancy Announcement to HRO for Advertisement
- Step 5. Forming the Screening Committee
- Confidentiality
- Limitation
- Interview Process
- Recommendation Process
- Job Offer
- Notices to Other Candidates and Office Heads
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- Preparing the Personnel Action and Contract
- Common Various Personnel Actions
- Employment Contract
- Distribution of Personnel Action and Employment Contract
- Completing a Work Permit Application
- Step 1. Obtain Permit Application Form from HRO
- Step 2. Complete and Return Permit Application to HRO
- Step 3. HRO Prepares and Submits Permit Application to the FSM Immigration and Labor
- Department of the FSM National Government
- Step 4. HRO Issues Permits to Employee
- How to Prepare Travel Authorization
- Step 1. Obtain Documents and Information from Employee Required for TA
- Step 2. Book Travel Itinerary at Any of the Local Travel Agencies
- Step 3. Send Itinerary to Employee and Supervisor
- Step 4. Prepare TA and Send for Approval
- Step 5. Give TA Number to Travel Agency
- Step 6. Send E-Ticket to Employee and Supervisor 43
- Initial Housing Arrangement
- Orientation
- Supervisor Orientation
- Email Introduction
- College Email Address
- College Identification Card
- Access to College Facilities
Institutional Benefits
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- Social Security
- Holidays
- List of Holidays
- Worker’s Compensation
- Reduced Tuition for Employee and Dependents
- Employees Taking Classes
- Dependents Taking Classes
- Optional Benefits
- Health Insurance
- Annual Open Season
- Life Insurance
- Retirement Plan
- How Do I Apply for Loan from My Retirement Funds?
- How Do I Get My Retirement Funds When I Leave the College?
Recruitment Benefits
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- Transportation
- Transfer Allowance
- Hires at Remote Campuses
- Housing
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- Opportunities for Professional Development
- Committee Appointment and Responsibilities
- Membership
- Assessments
- Report & Commitment
- How to Apply for Funding for an Individual Initiative
- How to Apply for Funding for a Group Initiative
- Paper Processing for Approved Requests
- How to Apply for Funding for Degree Program
- Online Degree While Working
- Educational Leave
- Hybrid Degree Programs
- Sabbatical Leave
- How to Apply for Sabbatical
- Budgeting and Funding
- Restrictions
- Educational Leave
- Travel off Island for Professional Development
Employee Recognition
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- The Program
- The MC
- Food
- Assessments
Leave Benefits
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- Leave Application Process
- Annual Leave
- Sick Leave
- Donated Sick Leave
- Maternity Leave
- Paternity Leave
- Administrative Leaves
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- Salary Schedules
- Acting Compensation & Designation
- Appointment to an Acting Position
- Compensation for Acting Appointments
- Faculty Overload/Summer Teaching
- Procurement of Contract
- Routing Process for Part-Time Teaching Contracts
- Holiday Compensation
- Shift Differential Compensation
- Annual Salary Increment
- Salary Changes Due to Completion of an Additional Degree
- Promotion
- Demotion
- High Tech Premiums
Performance Evaluations Forms
Timelines
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- Notice of Reminders to Supervisors
- Supervisor Organizes Meeting to Discuss Employee Performance
- Supervisor Consolidates Performance Evaluation Forms
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- Key Terms You Need to Know for this Chapter
- Processing Reclassifications
- Supervisor’s Guidelines to Development of Position Description
- Position Description
- Supervisor Check List for Reclassification
- Organization
- Cover Letter
- Approval Process
- Effective Date
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- Standard Work Week and Hours
- Time Sheets and Attendance
- Travel Hours and Compensation
Chapter 12: Outside Employment
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- Process for Gaining Approval for Outside Employment and Activities
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- The Process for Resignation
- The Process for Termination
- Termination for Medical Reasons
- Termination during Probationary Period
- Layoff Notices
- Notice of Contract Non-Renewal
- Access to Personnel Files at HRO
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- The Process for Discipline
- The Process to Initiate Discipline
- When Approved Discipline Is Carried Out
- What Should Be Included in the Notice of Disciplinary Action
- Documents HRO will Receive for File and Exit Process
- The Process for Reporting Criminal Activity
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- Process for Filing Complaints
- When an Allegation of Sexual Harassment Proves False
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- Process for Reporting Violations of Policies, Procedures and Acceptable Code of Ethics and Conduct
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- Types of Grievances and Their Procedures
- Filing for Informal Grievance
- Filing for Formal Grievance
- Step 1: Filing with the president
- Step 2: Appeal to Grievance Committee
- Step 3: Appeal to the Board of Regents
- Grievance by Executive Personnel
- When the Grieved Matter Goes to Court
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- The Process of Departure from the College
- Exit Interview
- Emeritus/Emerita Professor
- Procedures for Appointing an Emeritus Professor
- Implementation of BOR’s Confirmation
- Appendix D.1 – Professional Development Application Form–Degree
- Appendix D.2 ? Professional Development Application Form–Non-Degree
- Appendix E.1– Performance Evaluation Form (Professional and Classified)
- Appendix E.2 – Development Plan (Professional and Classified)
- Appendix F – Employee Progress Report (Management)
- Appendix G – Instructional Faculty Evaluation
- Appendix H – Dependents Eligibility Form
- Appendix I – Educational Development Request Form
- Appendix J – Application for Donated Sick Leave
- Appendix K – Personnel Records Request Form
- Appendix L – Faculty Workload Form
- Appendix M – Entry Permit Application Form
- Appendix N – Senior Leadership Team Vacancy Review Form
- Appendix O – Personal Services Contract
- Appendix P – Personnel Requisition Form
- Appendix Q – Supervisor’s Checklist for Reclassification Requests Form
- Appendix R – Sample Request for Establishment of a New Position
- Appendix S – Sample Request for Use of Personal Services Contract
- Appendix T – Life Insurance Enrollment Form
- Appendix U – Life Insurance Disclaimer Form
- Appendix V – Employee Checkout Form
- Appendix W – Worker’s Comp WC Pohnpei Form
- Appendix X – Emergency Contact Form
- Appendix Y – Retirement Enrollment/Change Form
- Appendix Z – Retirement Plan Distribution Form 401k
- Appendix AA – Retirement Plan Loan Application
- Appendix BB – MiCare Enrollment Form
- Appendix CC – MiCare Amendment Form
- Appendix DD – MiCare Disclaimer Form
- Appendix EE – Acknowledgment Form – Grievance
- Appendix FF – File Closure Form
