BOARD OF REGENTS

AGENDA

1-4 APRIL 2025, Pohnpei State

Zoom link: https://comfsm.zoom.us/j/3061339702?pwd=dnM3UmJKWW83V0JFdjhCNDNMbmVsUT09&omn=94670540507

Meeting ID: 306 133 9702
Passcode: 133187

1. Call to Order
2. Opening Prayer
3. Reading of the Mission Statement
4. Roll Call; Declaration of Quorum
5. Review of Agenda
6. Approval of Minutes
   a. December 2-6, Board Meeting**
7. Communications from the Office of the President (OTP)

a. 16 January: Meeting with the Japan International Cooperation System (JICS) to discuss procuring an FSM-FMI vessel through a grant.
b. 23 January: Meeting with State R&D Director Mr. Mark Kostka
c. 27 January: Committee on Education Public Hearing at the FSM Congress Chamber
d. 6 February: Courtesy call by UN MCO RC Tapan Mishra
e. 11-13 February: 26^th Consultation Meeting of the Pacific Heads of Education System (PHES)
f. 20 February: Introductory Meeting with ADB Consultant John Brady
g. 24 February: Handover of the Reusable Menstrual Pads with the Pohnpei Rotary Club
h. 11 March: Meeting with COM-LG Executive Director Stanley Lorennij

8. Regents’ Reports

a. Chair
b. Vice-Chair
c. Secretary/Treasurer
d. Regent, Kosrae State
e. Regent, FSM National Government

9. President’s Report
   a. President
   b. Vice President for Innovation & Sustainability
        i. Proposal for On-campus Facilities Use and Rental Fees
        ii. Financial Status Report
        iii. Investment Report: Raymond and James
        iv. Cooperative Research and Extension
        v. COM-FSM Bank Signatories (to be presented by Comptroller Togonon)**
   c. Vice President for Enrollment Management and Student Services
        i. Student Body Association (SBA) President: Follow-up report of the last meeting attended.
   d. Vice President for Instructional Affairs
   e. Vice President for Institutional Effectiveness and Quality Assurance
10. Old Business

a. Review of Chapter 5 (Fiscal Affairs) Policies**
     i. Board Policy No. 5801 – Naming Opportunity of Facilities and Programs Policy

b. Review of Chapter 6 (Human Resources) Policies**
     i. Board Policy No. 6017 – Performance Evaluation Policy (to be presented again by the President & CEO).

c. Review of Chapter 7 (Facilities and Maintenance) Policies**
     i. Board Policy No. 7000 – Emergency Response Plan
     ii. Board Policy No. 7002 – College of Micronesia-FSM Vehicle Use Policy
     iii. Board Policy No. 7003 – COM-FSM Facilities Use Policy
     iv. Board Policy No. 7004 – Inter-Campus Shuttle Service Fee
     v. Board Policy No. 7005 – Physical Resources Contingencies Fund (as is)

11. New Business

a. Review of Chapter 1 (Board of Regents) Policies**
     i. Board Policy No. 1221 – Board Committees Policy (to be presented by VPEMSS)
     ii. Board Policy No. 1540 – FSM Fisheries & Maritime Institute Policy (to be presented by VPIA)

b. Review of Chapter 2 (General Institution) Policies**
     i. Board Policy No. 2000 – College Catalog Policy (to be presented by the IEQA Rep.)
     ii. Board Policy No. 2100 – Communications Policy (to be presented by the IEQA Rep.)
     iii. Board Policy No. 2001-Policy on Policies (to be presented by VPIS)

c. Review of Chapter 3 (Instructional Affairs) Policies**
    i. Board Policy No. 3109 – Academic Suspension
    ii. Board Policy No. 3106 – Academic Standing Policy (as is)
    iii. Board Policy No. 3108 – Academic Probation Policy

d. Review of Chapter 4 (Student Services) Policies**
     i. Board Policy No. 4000 – Open Admissions Policy
     ii. Board Policy No. 4001 – Dual Enrolment for High School Students Policy
     iii. Board Policy No. 4002 – Early Admissions Policy
     iv. Board Policy No. 4202 – Admissions to Associate Programs
     v. Board Policy No. 4100 – COM-FSM Entrance Test Policy
     vi. Board Policy No. 4200 – Admissions Requirements for Degree, Development, and Certificate Programs Policy
     vii. Board Policy No. 4206 – Admissions to Certificate Programs

e. Review of Chapter 6 (Human Resources) Policies**
    i. Board Policy No. 6007 – Employment Policy (under consideration)
    ii. Board Policy No. 6015 – Professional Development Plan Policy (as is)
    iii. Board Policy No. 6016 – Incentive Program (under consideration)
    iv. Board Policy No. 6025 – Classification Policy (as is)
    v. Board Policy No. 6026 – Faculty Workload Policy (under consideration)
    vi. Board Policy No. 6027 – Tuition Waiver and Reduction (as is)
    vii. Board Policy No. 6029 – Code of Ethics (as is)
    viii. Board Policy No. 6031 – Human Resources Record Access & Confidentiality Policy (as is)
    ix. Board Policy No. 6032 – Controlled Substance and Alcohol-Free Workplace and College Premises Policy (under consideration)

12. Miscellaneous
    a. Board of Regents Bylaws
13. Next Meeting: Tentatively set for the 3^rd week of July in Kosrae State.
14. Executive Session
15. Adjournment

**Action Item